Take on a key role as Office Manager, overseeing administrative operations, coordinating orders and invoices, and maintaining accurate systems. Support onboarding, track chargebacks, ensure compliance, and help streamline workflows for maximum efficiency. The ideal candidate is organized, detail-oriented, QuickBooks-proficient, and experienced in office administration or leadership.
WHY WORK WITH THIS COMPANY?
A leading Canadian cleaning company with a strong record of growth and a supportive, low-stress work environment. Employees benefit from comprehensive health coverage, vacation time, and annual performance reviews. The organization focuses on environmentally friendly cleaning solutions and offers opportunities for professional growth across diverse operations.
YOUR RESPONSIBILITIES
* Manage and order supplies as needed
* Coordinate estimates and purchase orders in QuickBooks
* Set up and onboard new technicians across internal systems
* Process and track supply chargebacks
* Implement and maintain annual changes in the system
* Maintain accurate, up-to-date records and system data
* Ensure WCB payments are submitted and up to date
* Collect, record, and verify information submitted by technicians
* Prepare and send customer invoices
* Monitor and oversee account activity, keeping processes on track and reducing errors
* Identify opportunities to improve workflows and implement automation
WHAT WE’RE LOOKING FOR
* 2-3+ years of experience in office administration and/or leadership roles
* Proficient in QuickBooks
* Skilled at managing multiple priorities and adapting quickly in dynamic environments
* Detail-oriented with a strong commitment to accuracy
* Self-motivated and proactive; able to take initiative while being firm, fair, and appropriately assertive
* Serves as the primary point of contact for all office-related needs
* Highly organized with excellent time-management skills
